Adobe Reader Convert Pdf To Word

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Here’s a common problem. Someone sends you a PDF file and you need to make large-scale changes to it – the kind of bulk editing that can’t be done in PDF editing apps like the ones you can use to easily edit a PDF file. How can I convert a PDF into a document that can be edited by adding or removing paragraphs, moving text from one part of the document to another, etc.?

Adobe Reader Convert Pdf To Word

Adobe Reader Convert Pdf To Word

Here’s another problem: you need to convert a PDF to an image file for online viewing, insert it into a document, or upload it to a site that only accepts JPG files. This problem is much easier to solve than the first – the answer is at the end of this story.

Een Pdf Converteren Naar Word

The only way to bulk edit a PDF file is to turn it into a word document so you can edit it in Word, Google Docs, or any other text editor. What makes this difficult is that the Portable Document Format (PDF), an open standard created by Adobe in the 1990s, is completely incompatible with the DOCX word processing format that is now the standard in Microsoft Word and pretty much everything else. Don’t trust any vendor that claims they make PDF editing as easy as Word. Such editing is simply not possible in a PDF file. First you need to convert the PDF to another document type.

Adobe Reader Convert Pdf To Word

There is no perfect solution to this problem, but there are many pretty good solutions. Which solution to use depends on the type of PDF being edited. If the PDF was created by a Windows, Mac, or Linux application by exporting from the application to PDF, the solution is relatively simple because the text of the PDF is embedded in the PDF and can be extracted. However, if the PDF was created by scanning or photographing typed text, the problem is much more difficult because to extract the text, you must use OCR (optical character recognition) on the scanned image, a process that can always lead to errors.

If you don’t know if a PDF was created by an app, camera, or scanner, here’s how to find out.

Adobe Reader Convert Pdf To Word

How To Convert Pdf To Word Or Excel Online

Open the PDF in your default PDF app, such as Edge on Windows 11, Preview on macOS, or Adobe Acrobat Reader (opens in a new window). Try selecting text by dragging it with the mouse. If you can select text, the PDF has either been exported from the app or has OCR already applied, which is just as good. If you cannot highlight the text, the PDF is scanned and OCR must be applied before it is converted to a Word document.

Let’s start with PDFs that don’t require OCR, in other words, PDFs with embedded text. The easiest way to convert a PDF file is to open it in Microsoft Word and let Word convert the content.

Adobe Reader Convert Pdf To Word

Open it like you would any other file in Word. Launch Word, choose File > Open, and select your PDF file. Or, right-click the file and choose Open With > Microsoft Word. The file will likely take some time to process and then open as an editable Word document.

Webaim: Pdf Accessibility

This solution works well enough, but the content will probably not look quite right. The content of the PDF is “fixed” to the page, and the PDF does not allow you to insert or delete paragraphs, keeping the document flowing, as is possible in a word processor.

Adobe Reader Convert Pdf To Word

“Word will now convert your PDF into an editable Word document,” he says. “It can take some time. The resulting Word document will be optimized for text editing, so it may not look exactly like the original PDF file, especially if the original file contains a lot of graphics.”

However, the image will be inserted but may not be exactly where you want it to be. And your text may end up in text boxes instead of floating freely around the page. But at least you’ll have a document to work with.

Adobe Reader Convert Pdf To Word

How To Convert Pdf To Word On Mac

If you want to export it as a PDF when you’re done editing, just use Word’s “Export” or “Save As” menu and export the document as a PDF.

By the way, this conversion works not only on the desktop Word app, but also on the free version of Word for the web (available at office.com). Open the PDF in Word Online and it will be viewable, but click the “Edit in Word” link and you may see a warning about file conversion:

Adobe Reader Convert Pdf To Word

It is followed by another layout change notification, and so on. But the content will be there and can be edited even if the appearance has become unreliable. Try.

How To Convert A Pdf To A Word Document

Opening a PDF file in Word is just one way to convert PDF files to DOCX format. You can get better results using PDF editing applications such as Adobe Acrobat DC. In my experience, Acrobat is the best at exporting PDF files to Word format.

Adobe Reader Convert Pdf To Word

Open the PDF file in Acrobat, select “File/Export to…” from the menu and export to Word format. Acrobat is much better than Word at handling page formatting such as headers and footers. Word sometimes confuses text in a header with text in a document, but Acrobat almost always gets it right.

The problem with Acrobat is that it costs money, but Adobe offers a free online PDF converter (opens in a new window) that you can use to get the same results as in Acrobat.

Adobe Reader Convert Pdf To Word

How To Convert To Pdfs Online

You can find cheaper PDF software that converts PDFs generated by the application to DOCX format, but I haven’t found anything that does this as well as Acrobat.

Dozens of other free online PDF converters promise editable text, but I don’t recommend any of them as a place to trust for downloading data. Adobe, however, is well established enough that I can trust regular documents even if I don’t upload anything that I seriously want to keep secret.

Adobe Reader Convert Pdf To Word

Another free app that is sometimes recommended to me for converting PDF to Word is Google Docs. The instructions are similar to using Acrobat: open the file for editing, then upload it in Word format. Every time I have tried this, the results have been terrible. Your luck might be better.

How To Convert Pdf To Word Doc

Everything I’ve written so far has focused on PDFs that are exported from the application so that the text is embedded in the PDF. What can you do to convert PDFs generated by a scanner or camera?

Adobe Reader Convert Pdf To Word

Depending on the quality of the scanned image, you may be able to open it in Word, and Word’s built-in OCR can create editable text. I’ve been able to work with crisp one-page images, but Word just can’t handle something complex like scanning a book and tends to create a useless mixture of text and images.

When converting scanned images to editable text, Acrobat does a good job of creating PDFs, but nothing beats the power of our Editors’ Choice winner for OCR tools, ABBYY FineReader PDF 15 ($199). FineReader’s OCR engine is more accurate than anything I’ve ever tried and comes with a unique error checking feature that works like a spell checker in a word processor so you can correct OCR errors before exporting the result. FineReader exports results to Word, PDF, and other formats, and the resulting files are much easier to use than anything I’ve found.

Adobe Reader Convert Pdf To Word

Protected Pdf Viewers For Microsoft Purview Information Protection

If you still have the original document that was scanned or converted to an image file, you can use the Scan with OCR mobile app to scan and extract the text.

If you need to convert a PDF to an image file, it’s much easier on a Mac than on a PC.

Adobe Reader Convert Pdf To Word

On a Mac, simply open the PDF in Preview. Use the File > Export menu and select the desired image format and the options you prefer and you will have an image file.

Using Adobe Acrobat Export Pdf

On Windows, the best free method is to create a free Adobe account (opens in a new window) with Adobe and then go to cloud.acrobat.com/exportpdf (opens in a new window). Drag the PDF file into the window. Go to Convert To > Image > Image Format (JPEG, PNG, or TIFF) and use the slider to select the image quality. Multi-page PDF files are converted into separate image files. You can then download the ZIP file with the image files.

Adobe Reader Convert Pdf To Word

If you are concerned about privacy issues and don’t want to share your data with Adobe, you can use many image editors to export a PDF to an image file. My favorite is XnViewMP (opens in a new window), which is free for personal and educational use. When you open a PDF file in XnViewMP, you will probably need to follow the installation instructions for the open source GhostScript application to work with PDF and PostScript files, but you can use XnViewMP to export the PDF file to

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